Know your true cost.
Defend every bid.
CrewMix turns your wage rates, benefits, and burdens into true billable rates — so every bid is priced on what labor really costs you, year after year.
14-day trial · Cancel anytime · Your spreadsheets still export, formulas intact
Built by estimators who got tired of one spreadsheet only one person understood.
Quick Estimate
Describe the job. Get a real estimate in seconds.
Type the crew in plain English — "6 laborers and 2 foremen, three weeks of 5×10s, Saturdays at overtime" — and CrewMix turns it into a real, editable, priced estimate. It even works before you've set up a single rate.
- Two ways to price. Off your own agreements and build-ups, or type a blended $/hr and every crew prices at that composite rate until your rates are in.
- You stay in control. It lands as a normal estimate you review and edit line by line — nothing is locked in.
- The math is never guessed. The AI only turns your words into crews, headcounts, and a schedule — every dollar is computed by the same engine as a hand-built estimate.
6 laborers and 2 foremen, three weeks of 5×10s, Saturdays at overtime
The pipeline
One dollar, from rate agreement to client proposal
Rate tables, build-ups, and schedule rules used to be three fragile workbooks. CrewMix makes them one connected system — where the same math runs in the app, in your tests, and in the recalculating spreadsheet you export.
Rate Tables
Every rate agreement — union Schedule A's or your own full benefit-package breakdowns — plus custom crafts for scopes with no agreement at all, in a clean, per-agreement electronic format with base package cost, supporting docs, and full audit history. No more hunting last year's PDF.
Labor Rate Build-Ups
Stack taxes (FICA, FUTA, SUI), PPE, and consumables onto base wage for your all-in cost — then add overhead, profit, and markups to land your billable rate.
Schedule Rules
4×10s with custom OT/DT? Holidays and per-agreement variances? Define the rules once. Estimates classify every day automatically — no nested IF formulas.
Sunday double-time, Friday into overtime after 40 — handled.
Then spread the crew across the calendar — every day classifies itself — and labor rolls up alongside equipment, trucking, materials, and per-diem into one total, each line snapshotted against its rates, ready to export as Excel or a clean client proposal.
The grid
Paint a crew across the calendar
Drop heads onto days and drag-fill across a week. Every day is classified — split, full overtime, double-time, or holiday — and colored so you can read a whole job at a glance. Totals recompute as you go.
- Drag-fill headcount, week by week
- Holiday warnings when painted days produce no hours
- Per-day regular / overtime / double-time splits from your schedule rules
The recipe
Build-ups you can actually audit
Define burdens, markups, and margin once as a profile. Run any craft through it and see exactly how a $41.65 base wage becomes a billable rate — every step labeled, nothing buried in a cell formula.
- Percentage, flat, or tiered markups
- Money kept exact — rounded to the cent only at the end
- One profile can cover several agreements or branches at once
Drop in the PDF. Get a structured rate table back.
Rate sheets and benefit schedules — union Schedule A's, or a contractor's own rate build-up — arrive as PDFs that change format every year. CrewMix reads the document and pulls every line into one table to review, checked against the sheet's own printed rates — so you're confirming, not retyping.
Export
Still like your spreadsheets? Keep them.
CrewMix isn't trying to take Excel away. Dump a full estimate with live formulas intact — so a client can open it, poke a base wage, and it recalculates correctly. Or send the clean, price-only proposal. Same numbers, three ways.
| Craft | Hours | ST | OT | Total |
|---|---|---|---|---|
| Painter | 1,840 | 98.50 | 131.20 | $214,860 |
| Foreman | 920 | 112.30 | 149.90 | $118,420 |
| Helper | 1,360 | 64.80 | 86.10 | $103,090 |
| Grand total | $3,496,093.76 | |||
Track & compare
Your whole book of work, in one place
Estimating is only half the job. CrewMix rolls up everything you've bid and shows how your rates move over time — all read-only, every dollar still computed from each estimate's own snapshot.
Pipeline reports
Roll up your estimates by status, branch, and customer over any date window — total hours and dollars across the whole set, with a one-click Excel export.
Year-over-year comparisons
Put last year's agreement or build-up next to this year's and see exactly what moved — wages and burdens aligned by name, increases and decreases called out line by line.
For multi-branch contractors
One source of truth for rates — across every branch
When every location keeps its own spreadsheets, rates drift, build-ups don't match, and nobody can say which numbers are current. CrewMix gives the whole company one library — and a way to verify it.
One library, every location
Share rates company-wide or scope them per branch.
Stale rate sets surface automatically — so a branch never bids on last year's numbers by accident.
Role-based access & SSO
Assign permissions and scope each user to the branches or locations they manage. Estimators estimate; admins manage the library. Add two-factor authentication and single sign-on with Google or Microsoft.
Verify & audit, company-wide
Check that build-ups match across locations, and see who changed which rate, and when — one audit trail for the whole org.
Pricing
One estimator, or the whole team
Simple monthly pricing. Start with a full-featured 14-day trial. Cancel anytime.
Solo
For a single estimator getting off spreadsheets.
1 user · billed monthly
Start free trial- Unlimited rate tables & LRBUs
- Schedule rules & estimates
- Quick Estimate from a plain-English job description
- Excel & client estimate export
- 15 AI imports / mo — Schedule A or build-up
Team
For an estimating team bidding labor-heavy work.
Up to 10 users · billed monthly
Start free trial- Everything in Solo
- Assign roles & permissions across your team
- Scope teammates to specific branches
- 50 AI imports / mo — Schedule A or build-up
- Audit log & sign-in activity for your whole team
Enterprise
For multi-branch contractors with their own rules.
Unlimited users
Contact sales- Everything in Team
- Unlimited AI imports
- Priority support
No free tier — every plan starts with a full-featured 14-day trial.
FAQ
Questions, answered
Do I have to give up Excel?
No. You can export any estimate to Excel with the formulas live, so anyone can open it and verify the math. CrewMix just removes the friction of building and maintaining those workbooks by hand.
How does the AI import actually work?
You upload a rate sheet or benefit-schedule PDF — a union Schedule A or your own rate build-up — and CrewMix extracts every field into one table to review, checked against the sheet's own printed rates. You confirm every value before it's saved. Nothing is priced from an unverified number.
What happens when rates update mid-job?
Each estimate line snapshots the rates it was priced against, so your bid never silently changes. If the library drifts from the snapshot, a small badge flags it — but the billed price stays put unless you choose to reprice.
Can I handle odd schedules — 4×10s, Sunday double-time, holidays?
Yes. Define custom schedules with your own regular, overtime & double-time rules, holidays, and per-agreement variances. When you build an estimate, every day classifies automatically and splits hours accordingly.
Is my team's access controlled?
Role-based access lets you assign permissions and scope users to specific branches. There's a full audit log of who changed which rate, and when.
Do I need my rates set up before I can estimate anything?
No. Quick Estimate turns a plain-English job description into a real, editable estimate. If your rate library is ready, it prices off your own agreements and build-ups; if not, type a blended $/hr instead and every crew prices at that composite rate until you add your own rates.
Can I price more than labor — equipment, trucking, materials?
Yes. Add equipment, trucking, materials, or scaffold-rental charges to any estimate — priced by the hour, day, week, month, or a flat fee — and they roll into the same grand total as labor, snapshotted just like a rate.
Your next bid doesn't need a spreadsheet
Put your rate tables, build-ups, and schedule rules in one place — and get an estimate you can defend line by line.